Specialised, reliable charge entry built around your practice
Medical Billing Charge Entry Services
Charge entry is the step where a completed encounter becomes a billable line item — the codes, modifiers, units and charges that everything downstream depends on being right.
- Encounter reconciliation
- Documentation-based charge capture
- Code and modifier validation
Every encounter is reconciled against the schedule so a completed visit is never left unbilled, and the charges entered are checked against the clinical documentation rather than transcribed from a superbill on trust.
Codes, modifiers and units are validated together, since a correct code with the wrong modifier or an incorrect unit count produces the same denial as a wrong code entirely. Fee schedules and payer-specific requirements are applied at entry, not discovered at submission.
Charge entry also has to catch what is missing, not only what is wrong: a service performed but not documented for billing, or a supply used but not captured, represents revenue that never becomes a charge at all.
Our Charge Entry Services
A charge entered wrong costs the same to fix as one entered right costs to do once — except it costs that twice, after a denial.
Encounter reconciliation
Every completed visit matched against the schedule so nothing is left unbilled.
Documentation-based charge capture
Charges entered from clinical notes rather than a superbill alone.
Code and modifier validation
Codes and modifiers checked together against current payer requirements.
Unit and quantity accuracy
Units and quantities verified against documentation before submission.
Fee schedule application
Charges applied against the correct contracted rate for each payer.
Missing-charge detection
Documented services checked against what was actually entered as a charge.
Batch pre-submission review
Entered charges reviewed together before claims are generated.
Specialty-specific charge rules
Entry rules adapted to the coding conventions of your specific specialty.
Why Practices Choose RevaxisMD for Charge Entry
Measurable improvement across the financial metrics that decide whether a practice can plan.
Nothing billed that was not documented
Charges are entered from the encounter record, so what is billed matches what the note supports.
Nothing documented left unbilled
Encounters are reconciled against the schedule, which is how completed visits stop slipping through unbilled.
Correct codes and modifiers
Code, modifier and units are validated before the claim is created rather than corrected after a denial.
Fast turnaround
Charges are entered on a defined cycle, because charge lag is one of the largest and most fixable contributors to days in A/R.
Fewer front-end rejections
Accurate entry removes the class of rejection that comes from data problems rather than clinical or coverage issues.
A clean base for everything after
Posting, denial analysis and A/R reporting are only as accurate as the charges they are built on.
Our Charge Entry Process
Every stage is defined, so you always know which claims are moving and what is being done about the ones that are not.
-
01
Schedule reconciliation
Completed encounters are matched against the day's schedule so a visit that happened is never simply missed.
-
02
Documentation-based entry
Charges are entered from the clinical documentation, not the superbill alone, so what is billed matches what was actually done.
-
03
Code and modifier validation
Codes, modifiers and units are checked together against payer requirements before the charge moves forward.
-
04
Fee schedule application
Charges are applied against the correct fee schedule for the payer and plan, avoiding downstream reconciliation surprises.
-
05
Pre-submission review
Entered charges are reviewed as a batch before claims are built, catching inconsistencies while they are still cheap to fix.
Trusted by Practices Nationwide
Healthcare providers across the country trust RevaxisMD with their revenue cycle operations.
★★★★★
As a solo practitioner I was drowning in administrative work and losing money on uncollected claims. Handing over the billing operation transformed our finances — revenue is up meaningfully in the first year and I can focus on patients instead of insurance paperwork.
★★★★★
Switching was the best decision we made for our practice. Within the first month we saw significant improvement in cash flow. The team is responsive, knowledgeable, and genuinely invested in our success — our collection rate improved sharply in just six months.
★★★★★
The transition was seamless and the ongoing support has been outstanding. They reduced our days in A/R dramatically and improved our cash flow. Their credentialing team also helped us get contracted with three major payers we had been trying to join for over a year.
Make sure every visit becomes a clean charge.
We will review how charges move from documentation to claim in your practice today.
Charge Entry — Common Questions
Is charge entry the same as medical billing?
It is one stage within it — the point where a visit becomes a billable charge, before coding review, claim submission and follow-up take over.
How do you catch a visit that was never billed?
Completed encounters are reconciled against the day's schedule, so a visit with no corresponding charge is identified rather than simply lost.
Do you work from our existing superbill or template?
We work from whatever your practice already uses, but check entries against the clinical documentation rather than relying on the superbill alone.
Can charge entry be handled separately from full billing?
Yes. Some practices use us for charge entry specifically and handle claims and follow-up with their own team or another vendor.
What happens if a documentation gap is found?
It is flagged back to the practice rather than guessed at, since charge entry should reflect what was actually documented.
Related services
Request a call back
Tell us about your practice and a member of the team will call you to talk through your charge entry workflow.